How to Exchange Important and Sensitive Documents

There are papers that receive the label of important and sensitive since they contain information that could cause effects in the event of a security breach, such as personal data or health and wellbeing records or economical transactions. In the past, these papers were exchanged using physical methods, requiring many key stakeholders including accountants and executives to lawyers, to external and internal employees — to travel to the same location simultaneously to look them over. This was costly time-consuming, inefficient and polluting method of sending documents that were prone to theft and unauthorised access.

Sharing digital documents is now an integral part of everyday business operations. Remote working and B2B buying are becoming more web-based. While this is a wonderful convenience, it poses significant dangers. Most business owners aren’t aware of the risks.

Email is a risky method of sending customer documents as cybercriminals could intercept emails and use the information for identity theft and other nefarious actions. Plus, it’s difficult to keep track of who has seen or edited documents sent via email.

A secure document exchange portal is a simple method to share customer files and keep track of who has access to and modified them. These tools are designed to comply with various data protection regulations and provide an extensive digital audit trail that makes it simple to trace any potential issues back to the source. They also help businesses avoid penalties for data breaches, which could be extremely damaging to their reputation and profitability.

exchange important and sensitive documents