How to Keep a Borad Meeting Online Running Smoothly

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It’s crucial that board members understand how to conduct these meetings smoothly as nonprofit organizations continue to move away meetings in person and instead to virtual calls. Whether participants are in the same room or across the globe, there are many things that could affect the quality of the meeting. For example, a participant might encounter technical issues such as a frozen screen or a sudden loss of audio. These problems can happen, but the best way to prevent them is to prepare beforehand.

For instance, planning an agenda prior to the time lets attendees know what’s coming up and provide feedback on potential issues prior to the meeting. This also makes the meeting more enjoyable since participants can focus on the problems that are the most pressing. The agenda should be able to include items in order of priority and also allocate time slots for each topic. Additionally, the agenda should contain an approximate meeting time so that attendees can keep on track and not overrun their allotted times.

Another way to keep an online meeting running smoothly is to implement the teleconference tool that allows a member of the group to share their computer screen with others in the group. This is particularly helpful when the board needs to present financial statements as well as committee reports or other document that requires visual representation.

Furthermore, this feature lets a person to make real-time changes to a document that’s being shown to the group. This is especially beneficial if the group is reviewing the spreadsheet or any other data-driven report.